Privacy Policy

Effective Date: 23rd May 2018

This Privacy Policy relates to the (“Website”) operated by ADCAN Limited (Company No. 10452350) (“ADCAN”).


ADCAN Awards (“ADCAN”) respects and supports individuals’ concerns about privacy. This Privacy Policy describes the types of personal information we collect about individuals on (the “Website”), how we may use the information, with whom we may share it, and the choices available regarding our use of the information. The Privacy Policy also describes the measures we take to safeguard the personal information, how long we retain it and how individuals can contact us about our privacy practices and to exercise their rights. This Privacy Policy does not cover the submission of films or additional documentation as part of an individuals’ submission to the ADCAN competition, for which a separate policy will be supplied at the time of submission.

Information ADCAN Obtain

In connection with your use of the Website, you may provide personal information to us in various ways. The types of personal information we may obtain include:

  • • Contact information, such as name, postal address, email address and telephone number; and

You are not required to provide this information but, if you choose not to do so, we may not be able to offer you some of our services and features of the Website.

How We Use the Information We Obtain

ADCAN may use the information we obtain on the Website to:

  • • Personalize your experience on the Website;
  • • provide our services to you;
  • • market our services and the Promotion to you;
  • • respond to your requests and inquiries;
  • • send you newsletters and other communications if you sign up to receive them;
  • • communicate with you about, and administer your participation in, the Promotion;
  • • operate, evaluate and improve our business (including developing new services; enhancing and improving our services; analyzing our services; managing our communications; performing data analytics and market research; and performing accounting, auditing and other internal functions);
  • • protect against, identify and prevent fraud and other criminal activity, claims and other liabilities; and
  • • comply with and enforce applicable legal requirements including this Privacy Policy.

As required by applicable law, ADCAN use the personal information we obtain to comply with applicable legal requirements, carry out our contractual obligations and, as permitted by law, pursue our legitimate interests (such as managing the Website, performing data analytics, and operating, evaluating and improving our business). Otherwise, we obtain consent to process personal information. ADCAN also may use the information we obtain in other ways for which we provide specific notice at the time of collection (such as when entering the competition).

Automated Collection of Data

When you use the Website or open our emails, we may obtain certain information by automated means, such as browser cookies, flash cookies, web beacons, device identifiers, server logs, and other technologies. The information we obtain in this manner may include your device IP address, domain name, identifiers associated with your devices, device and operating system type and characteristics, web browser characteristics, language preferences, clickstream data, your interactions with the Website (such as the web pages you visit, links you click and features you use), the pages that led or referred you to the Website, dates and times of access to the Website, and other information about your use of the Site.

A “cookie” is a text file that websites send to a visitor’s computer or other Internet-connected device to uniquely identify the visitor’s browser or to store information or settings in the browser. A “Flash cookie,” also known as a local shared object, functions like a web cookie to personalize a user’s experience on sites that use Adobe Flash Player. A “web beacon,” also known as an Internet tag, pixel tag or clear GIF, links web pages to web servers and their cookies and may be used to transmit information collected through cookies back to a web server. ADCAN and our third-party service providers may use beacons in emails to help us track response rates, identify when our emails are accessed or forwarded, and for other purposes listed above.

These technologies help us (1) remember your information so you will not have to re-enter it; (2) track and understand how you use and interact with the Website; (3) measure the usability of the Website; (4) understand the effectiveness of our communications; and (5) otherwise manage and enhance the Site.

To the extent required by applicable law, we will obtain your consent before we add cookies or similar technology on your device. To stop certain types of cookies from being downloaded on your device, you can select the appropriate settings on your web browser. Most web browsers will tell you how to stop accepting new browser cookies, how to be notified when you receive a new browser cookie and how to disable existing cookies. Please note that, without cookies or other automated tools, you may not be able to use all of the features of the Site.

Third-Party Web Analytics Services

On the Website, we may select to use third-party online analytics services, such as those of Google Analytics. The service providers that administer these analytics services use automated technologies to collect data (such as email address, IP addresses, cookies and other device identifiers) to evaluate, for example, use of the Website and to diagnose technical issues. To learn more about Google Analytics, please visit this page.

Information Sharing

ADCAN do not disclose personal information we obtain about you from our Website, except as described in this Privacy Policy and any subsequent policies you consent to. ADCAN may share your personal information with our (1) subsidiaries and affiliates and (2) service providers who perform services on our behalf, such as data analytics companies, Eventbrite and The Rocket Science Group (MailChimp) for the purposes described in this Privacy Policy. ADCAN do not authorize our service providers to use or disclose the information except as necessary to perform services on our behalf or comply with legal requirements.

ADCAN also may disclose information about you (1) if we are required to do so by law or legal process (such as a court order or subpoena); (2) in response to requests by government agencies, such as law enforcement authorities; (3) to establish, exercise or defend our legal rights; (4) when we believe disclosure is necessary or appropriate to prevent physical or other harm or financial loss; (5) in connection with an investigation of suspected or actual illegal activity; (6) in the event we sell or transfer all or a portion of our business or assets (including in the event of a reorganization, dissolution or liquidation); or (7) otherwise with your consent.

Data Transfers

ADCAN may transfer the personal information we collect about you to recipients (including our subsidiaries and affiliates, and third party service providers) in countries other than the country in which the information originally was collected. Those countries may not have the same data protection laws as the country in which you initially provided the information. When we transfer your information to recipients in other countries (such as the U.S.), we will protect that information as described in this Privacy Policy.

If you are located in the European Economic Area (“EEA”) or Switzerland, we will comply with applicable legal requirements providing adequate protection for the transfer of personal information to recipients in countries outside of the EEA and Switzerland.

Your Rights and Choices

ADCAN offer you different options in connection with the personal information we obtain about you. To update your preferences, update or correct your information, limit the communications you receive from us, or submit a data request, please contact us at

To the extent provided by applicable law, you may (1) request access to the personal information we maintain about you; (2) request that we update, correct, amend, erase or restrict the information; or (3) exercise your right to data portability, by contacting us as indicated below. Depending on your location, you may have the right to file a complaint with a government regulator if you are not satisfied with our response. Where provided by law, you may withdraw any consent you previously provided to us or object at any time to the processing of your personal information on legitimate grounds relating to your particular situation, and we will apply your preferences going forward. To help protect your privacy and maintain security, we may take steps to verify your identity before granting you access to your information. To the extent permitted by applicable law, a charge may apply before we provide you with a copy of any of your personal information that we maintain.

Other Online Services and Third-Party Features

The Website may provide links to other online services and websites for your convenience and information, and may include third-party features such as apps, tools, widgets and plug-ins (e.g., Facebook, Instagram, YouTube and Twitter buttons). These services, websites, and third-party features may operate independently from us. The privacy practices of these third parties, including details on the information they may collect about you, are subject to the privacy statements of these parties, which we strongly suggest you review. To the extent any linked online services or third-party features are not owned or controlled by us, ADCAN is not responsible for the information practices of such third parties.

Retention of Personal Information

To the extent permitted by applicable law, we retain personal information we obtain about you as long as (1) it is needed for the purposes for which we obtained it, in accordance with the provisions of this Privacy Policy, or (2) we have another lawful basis for retaining the data beyond the period for which it is necessary to serve the original purpose for collecting the data.

How ADCAN Protect Personal Information

ADCAN maintain administrative, technical and physical safeguards designed to protect personal information we obtain through the Website against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.

Children’s Personal Information

The Website is designed for a general audience and is not directed to children under the age of 13. ADCAN does not knowingly collect or solicit personal information from children under the age of 13 through the Website. If we learn that we have collected personal information from a child under the age of 13, we will promptly delete that information from our records. If you believe that a child under the age of 13 may have provided us with personal information, please contact us at

Updates to Our Privacy Policy

This Privacy Policy may be updated periodically and without prior notice to you to reflect changes in our personal information practices. ADCAN will indicate at the top of the notice when it was most recently updated.

How to Contact Us

To update your preferences, update or correct your information, submit a request, ask us questions about this Privacy Policy, or exercise other applicable privacy rights, please contact us by email at or write to us at:

Data Protection Officer
ADCAN Limited
7 Daintry Way
E9 5JJ
United Kingdom