Privacy Policy

This Privacy Policy relates to the (“Website”), ADCAN Limited (Company No. 10452350) and the ADCAN Awards (the ‘Promotion’) operated by ADCAN Awards (Company No.08779301) (the ‘Promoter’) and involving various charities, non-profit making organisations and social enterprises as listed on the Website (the ‘NPOs’). We are committed to protecting the privacy of our users and customers. This privacy policy is intended to inform you how we collect and use your personal information ("Information"). It is also intended to assist you in making informed decisions when using the Website, entering the Promotion and/or attending any events in connection with the Promotion. Please take a minute to read and understand the policy.

All your personal Information shall be held and used in accordance with the Data Protection Act 1998 (the “Act”). If you want to know what information we collect and hold about you, please write to us at:

  • Adcan Awards
  • 4 Fairfax Road
  • Teddington
  • Middlesex
  • TW11 9DH

The Promoter is the data controller of your Information for the purposes of the Act.


When you visit the Website, correspond with us by phone, email or otherwise, enter the Promotion and/or attend any events in connection with the Promotion you may provide us with the following types of Information:

  • • your name, address, date of birth, telephone numbers, email addresses and social media addresses/handles;
  • • website use information collected as you and others browse our Website;
  • • your image and voice from any photographs or films

We maintain the highest standards of security, however the transmission of information via the internet is not completely secure. So, whilst we will do our best to protect your Information, we cannot ensure the security of your data transmitted to our Website. Any transmission is at your own risk. Once we have received your Information we will use strict procedures and security features to prevent unauthorised access.

Similar to other commercial websites, our Website utilises web server logs to collect information about how our Website is used. Information gathered through web server logs may include the date and time of visits and time spent at our Website, and the websites visited just before and just after our Website.


We will use your Information, and may share it with the NPOs, our independent judges and our music supply partner, Hummingbird Music, for the following purposes:

  • • administering the Promotion;
  • • for advertising, marketing and publicity purposes relating to the Promotion (including without limitation on the Website, in Promoter/NPOs marketing and public relations materials and in connection with the awarding of prizes and administration of the awards ceremony).
  • • if you are a winner or a shortlisted entrant of the Promotion, for any of the advertising and marketing purposes of Promoter /NPOs as set out in the Promotion terms and conditions.

In addition, we may pass your Information to other third party organisations:

  • • if we buy or sell any business or assets in which case we may disclose your Information to the seller or buyer of such business or assets;
  • • if we are under a duty to disclose or share your personal data to comply with any legal obligation or in order to enforce or apply our terms and conditions and other agreements or to protect the rights, property, or safety of ourselves, the NPOs, entrants to the Promotion or others;

You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes. You can exercise your right to prevent such processing by contacting us at or by writing to us at the address at the beginning of this Privacy Policy.


You may request access to your Information that we collect online and maintain in our database, in return for payment of a small fee, by emailing


By using the Website, entering the Promotion and/or attending an event in connection with the Promotion, you consent to our collection and use of your Information as described in this Privacy Policy. If we change our privacy policies and procedures, we will post those changes on the Website to keep you aware of what information we collect, how we use it and under what circumstances we may disclose it.


The data that we collect from you may be transferred to and stored at a destination outside the European Economic Area. By submitting your Information you agree to this transfer. For example, some of the data of Promotion entrants may be transferred to NPOs based in the USA and by entering the Promotion, you agree to this transfer. We will take all steps reasonably necessary to ensure that your Information is treated securely and in accordance with this Privacy Policy

Download the privacy policy